|
CAAD MISSION STATEMENT
|
CAAD Mission Statement
(ADOPTED - 9/12/07)
The Connecticut Association of Athletic Directors (CAAD) is comprised of educators whose primary goal is to aspire to excellence for its athletic programs in member schools of the Connecticut Interscholastic Athletic Conference (CIAC). The mission of CAAD is to:
• promote the role of the athletic director as the leader, coach and facilitator of exemplary athletic programs
• provide opportunities for professional development for all members in the areas of athletics, athletic program administration and “best practices”.
• create opportunities for the exchange of ideas and information on “best practices” in athletic administration
• foster greater communication and cooperation between member schools
• encourage and support strategies that promote the widest student-athlete participation with the highest possible academic and sportsmanship standards
• promote the importance of high school athletics as it relates to teamwork, sportsmanship, individual responsibility and life-long skills
• improve relationships between and among athletes throughout Connecticut schools
• disseminate appropriate and pertinent information on national and state athletic issues specific to the administration of high school athletics
• model and foster high standards of professionalism, proficiency and ethics
|
|
CAAD 2009-10 GOALS
|
1. Implement our 5 year Strategic Plan of Action to improve the status of Athletic Directors.
· Develop clear and comprehensive categorized job descriptions for Full-Time (092) and Part-Time AD's.
· Develop a position statement justifying “Adequate time for an AD. "
· Develop a New AD Workshop Evaluation and follow-up midyear meeting.
2. Create a comprehensive annual on-line survey to obtain accurate information of who employs the " pay to participate " concept.
· CAAD will maintain a data base.
3. Continue to support middle school programs.
· Have specific topics of concern at the CAAD conference.
4. Help promote various CIAC programs
· Attend the annual CIAC Sportsmanship conference.
· Encourage AD's to complete CIAC surveys.
5. Continue to assist the CHSCA.
· Support coaches membership to the CHSCA.
· Support the August 2010 Coaches Clinic
|
CAAD BY-LAWS (Revised 2006)
|
AMENDED AND RESTATED
BY LAWS
OF
CONNECTICUT ASSOCIATION OF ATHLETIC DIRECTORS, INC.
4-28-06
ARTICLE I
Offices
Section A. Principal Offices. The principal offices of the Connecticut Association of Athletic Directors shall be located at 30 Realty Drive, Cheshire, Connecticut 06410.
Section A. Classes of Membership.
1. Voting Members.
a. Institutional Member.
i. Any public or non-public middle level school or high school which is approved by the State Board of Education for certification and tuition purposes may be eligible for membership. Upon approval of its application for membership and payment of dues and assessments established for the purpose, such school may be admitted to general membership in CAAD.
ii. Only those schools which are members of the Connecticut
Association of Schools (CAS) may be considered for voting membership in the Connecticut Association of Athletic Directors.
iii. Athletic Directors, Assistant Athletic Directors and Faculty Managers of member schools shall by virtue of their school’s membership in CAAD be eligible for appointment to membership on boards and committees of CAAD.
b. Affiliate Member. The sole affiliate member shall be the Connecticut Schools Corporation or its successor organization.
2. Non-Voting Members.
a. Associate Individual Member. The following shall be eligible for non-voting, associated individual membership and may be appointed to committees as non-voting consultants:
i. Athletic Directors, Assistant Athletic Directors and Faculty Mangers of non-member schools which would qualify for institutional membership under Section A of this Article.
ii. Athletic administrators concerned primarily with Connecticut elementary middle level or high school education.
iii. Members of departments of education in Connecticut colleges and universities.
iv. Members of the Connecticut State Department of Education having direct involvement in elementary, middle level or secondary education.
v. Honorary members as elected by CAAD.
b. Life Member. Any athletic director of a member school, or
any associate individual member may be granted Life Membership in CAAD upon retirement by vote of the legislative body of CAAD or by a two thirds vote of the Board of Directors. To be eligible the individual must have served as an athletic director in Connecticut and as CAAD Member for a minimum of five years. The individual must be completely retired as a Connecticut educator. Part-time athletic directors are not eligible to receive Life Membership. Retiring teachers, principals, superintendents and other educational administrators who once held the position of athletic director are also eligible if they meet the above requirements. Any athletic director who held his/her position prior to CAADs’ organization in 1978 is exempt from the CAAD membership requirement.
Section B. Membership Eligibility and Voting Rights.
1. Eligibility and Voting Rights of Institutional Members.
a. Admission to Membership. Schools shall be admitted to membership by a majority vote of either the Board of Control or the Legislative Body.
b. Termination of Membership. A member school may resign from the Connecticut Association of Athletic Directors by submission to the president of written notice of intent.
Section C. Specific Rights, Powers and Privileges.
1. In addition to such other rights, powers and privileges as they may have by law, the institutional members shall have the following rights, powers and privileges:
a. To approve the corporation’s annual operating and capital budgets and any financial programs proposed to be conducted by the cooperation.
b. To approve significant programs and expenditures proposed to be undertaken by the Corporation and, except where such action is in accordance with significant capital or operating assets and the incurring of any indebtedness or borrowed money.
c. To remove any member of the Board of Directors or of the Board of Control at any time, regardless of the term for which such director or board member may have been elected.
d. To vote upon all matters on which members are entitled to vote under the Nonstock Corporation Act of the State of Connecticut.
e. To act on any other matters on which action by members is required or permitted by these By-Laws.
Section 1. Number and Terms: The Board of Directors shall be composed of the following: The President, the Secretary and the Treasurer of the Corporation. Directors shall serve for terms as stipulated in these By-Laws.
Section 2. Compensation: The Executive Director and the Executive Secretary shall be compensated with an amount set by the Board of Control. The other directors and all members of the Board of Control shall serve without compensation for their services, but may be reimbursed by the Corporation for their reasonable expenses and disbursements on behalf of the Corporation.
Section 3. Election of Directors: The institutional members shall elect directors as stipulated in these Articles of Incorporation.
ARTICLE IV
Board of Control
Section 1. Composition: The Board of Control shall be composed of all of the officers of the corporation, all of the League Representatives, at-large District Representatives, and Consultants. It shall have such powers as are usual to governing boards of corporations, all powers granted by the Articles of Incorporation and Bylaws, and may between meetings of the membership act for the membership unless specifically prohibited by vote of the membership.
Section 2. Meetings of Board: There shall be five(5) meetings of the Board of Control during each year, to be held in the principal offices of the corporation.
Section 3. Quorum: Fifty percent (50%) of the Board members shall constitute a quorum for the transaction of business.
Section 4. Acts of the Board: The act of a majority of the Board members present at a meeting at which a quorum is present at the time of the act shall be the act of the Board, unless the act of a greater number is required by law or by these Bylaws.
Section 5. Powers of the Board: The business, affairs and property of the corporation shall be managed by the Board, which may exercise all powers and do all things which may be exercised or done by the corporation, subject to provisions of law, of the Articles of Incorporation, of these Bylaws, or vote of the membership to the contrary.
Section 6. Prohibition of Multiple Offices: No Board member shall hold more than one elected office in CAAD during a fiscal year.
Section 7. Change of Position: In the event that a Board member undergoes a positional change in his/her school system, such person shall have the option to continue as a Board member for the balance of the school year or to resign from the position.
Section 8. Resignation of a Board member: The written resignation of a Board member shall be effective immediately upon its receipt by the Secretary of the Corporation.
Section 9. Vacancies: Any member of the Board of Control who shall have died, resigned or been removed from office shall be replaced according to the process established in these by-laws for the office or position concerned. Any Board member so selected shall serve out the remainder of the term of such vacancy, and may thereafter be selected to full terms as provided.
Section 10. Vote required for Action: The act of the majority of the Board members present at a meeting at which a quorum is present at the time of the act shall be the act of the Board of Control unless the act of a greater number is required by these Bylaws.
Section 11. Action without Meeting: If all the Board members severally or collectively consent in writing to any action taken or to be taken by the Corporation, the action shall be as valid as though it had been authorized at a meeting of the Board of Control and such written consent or consents shall be filed in the corporate minute book.
Section 12. Annual Meeting: The Annual Meeting of the membership shall be held in the month of May of each year in a place and at such date and time as the President shall designate. At such meeting, the membership shall elect the designated officers of the Corporation and shall transact such other business relating to the affairs of the Corporation as may properly come before the meeting.
Section 13. Regular and Special Meetings: Regular meetings of the Board of Control shall be held at such times as the Board of Control shall from time to time determine. Special meetings of the Board of Control may be called at any time by the President, and shall be called by the President upon written request of any three Board members. Meetings will be held in places to be determined upon not less than five (5) days notice given by mail, telephone or other electronic communication device. Fifty percent (50%) of the Board members shall constitute a quorum at all meetings of the Board.
Section 14. League Representatives: Each league (conference that competes in the fall, winter & spring seasons) shall select from among its athletic directors a representative for the Board of Control. It is recommended that this league representative serve for a term of three years (for consistency). If a league representative is unable to attend a board of control meeting the league is responsible for sending an alternate. League representatives may not serve as officers, consultants, or at-large district representatives concurrently.
Section 15. At-Large District Representatives: Four at-large district representatives will be chosen (one from each state district) by a nominating committee chaired by the immediate past president. The term of office of at-large district representative shall be four years. The at-large district representatives may not serve as league representatives, officers, or consultants concurrently.
ection 1. Appointment of Committees: The President or the Board of Control may from time to time appoint such committees with such powers and authority as the President of Board of Control may approve.
Section 2. Vote Required for Action: The act of a majority of the members of any committee present at a meeting at which a quorum is present at the time of the act shall be the act of the committee. All acts of all committees shall be in timely fashion communicated to and be subject to review by the Board of Control.
Section 3. Standing Committees: The following shall be standing Committees of the Corporation:
a. Nominating Committee. The Nominating Committee shall be appointed by the President, and shall consist of the Immediate Past President, who shall act a Chair, and at least three (3) but not more than five (5) other members, all of whom must be Past Presidents of the Corporation. The Nominating Committee shall prepare a slate of officers and at-large district representatives, which shall be presented to the institutional membership at the Annual Meeting
b. Other Standing Committees as may be from time to time appointed by the Board.
Section 4. CIAC Sport Consultants: The Board of Control shall appoint members to serve as voting consultants to all CIAC sport committees.
Section 5. CAAD Representative: The CAAD Board of Control shall appoint one member who shall serve as consultant to the CIAC Board of Control, and who shall attend all meeting of the CIAC Board of Control.
Section 1. Number and Title: The Officers of the corporation shall be a President, a President-Elect, a recording Secretary, a Treasurer, the immediate Past President, an Executive Director and an Executive Secretary.
Section 2. Election and Vacancies: The President, the President-Elect, the recording Secretary and the treasurer shall be elected at the Annual Meeting of the institutional members, and shall hold office for no more than two years or until others shall have been chosen in their stead.
Section 3. Terms of office, Duties and Powers of Officers:
A. The President. The President shall hold office for no more than two years. He/she shall preside at all meetings of the Board of Directors and the Board of Control and shall perform such duties as are usual to this office. The President shall be, ex-officio, a member of all committees, and
shall serve as a director of the Connecticut Schools Corporation. The President shall serve as a Consultant on the CIAC Board of Control.
B. The President-Elect. The President-Elect shall hold office for no more than two years. He/she shall perform the duties of the President in the event of the President’s absence or disability.
C. The Recording Secretary. The Recording Secretary shall hold office no longer than two years. He/She shall keep minutes of the proceedings of all meetings of the Board of Control and all Annual Meetings of the membership.
D. The Treasurer. The Treasurer shall be selected for a term of one year. There shall be no limit to the number of terms the Treasurer may serve. The Treasurer shall have supervision over the receipt and custody of the corporation’s funds, and shall cause to be kept correct and complete books and records of account including full and accurate accounts of receipts and disbursements in books belonging to the Corporation which shall be subject to annual audit by an outside firm of accountants in accordance with generally accepted accounting and audit procedures; and in general shall perform such duties as the Board of Control may from time to time assign to the Treasurer. The Treasurer will cooperate with the Executive Secretary in preparing a financial report for each meeting of the Board of Control and in establishing a yearly budget.
E. The Executive Director: The Executive Director shall be chosen from applicants who respond to a public posting of the position. A committee, selected by the President, shall review all applications, conduct interviews, and select a nominee to present to the Board of Control. Following the approval of the Board, the Executive Director will serve in that office be evaluated and appointed on a yearly basis by an executive committee appointed by the President. The Executive Director will be a non-voting member of the Board of Control, and will receive a salary for his/her services determined by the Board. Responsibilities of the Executive Director will include, but not be limited to athletic director education, coaches’ education, the annual conference, financial development, and public relations. He/she will serve as national and regional representative of the organization, attend all CIAC Board of Control Meetings, participate in the evaluation of the Executive Secretary, and seek to enhance the professional role of athletic directors within the state.
F. The Executive Secretary: The Executive Secretary shall be chosen from applicants who respond to a public posting of the position. A committee, selected by the President, shall review all applications, conduct interviews, and select a nominee to present to the Board of Control. Following approval of the Board, the Executive Secretary will serve in that office being evaluated on a yearly basis by the President and the Executive Director. The Executive Secretary will be a non-voting member of the Board of Control, and will receive a salary for his/her services determined by the Board. The responsibilities of the Executive Secretary will include overseeing the finances of the organization, recording membership, and collecting dues. He/she will assist the President in preparing all agendas and assist the President and Executive Director in all areas of communication and information disbursement.
Section 1. Meetings of the Membership: Members’ meetings shall be held at such place as shall be designated by the Board.
Section 2. Regular Meetings: There shall be three (3) regular State Meetings each school year for the entire membership. The time and place of each regular meeting shall be designated by the Board of Control provided however, that the site of the meeting shall be located in the central area of the state of Connecticut.
Section 3. Annual Meeting: The Annual Meeting of the membership shall be held in May of each year, at a site is to be determined by the President.
Section 4. Notice of Meetings: A notice in writing of the time and place of each meeting of members and the purpose thereof shall be given to each member not less than seven (7) days nor more than fifty (50) days before such meeting. Such notice shall be given by, or at the direction of the President or Executive Secretary by causing such notice to be mailed to the member’s address as last shown on the records of the corporation.
Section 5. Quorum: Ten percent (10%) of the members entitled to vote present in person at any meeting of members shall constitute a quorum for such meeting.
Section 6. Voting Rights and Requirements: Each member shall be entitled to one vote on each matter submitted to members for action. Unless the act of a greater number is required by these Bylaws or by law, the act of the majority of the members present at any meeting at which a quorum is present at the time of the act shall be the act of the members.
Section 7. Dues: Annual dues shall be assessed and payable as determined by the Board of Control.
Section 8. Conduct of meetings: All meetings shall be conducted under Roberts’ Rules of Order, latest revision.
Section 1. All consultants to the Board of Control will be voting members of that body. Consultant positions shall include, but not be restricted to, Awards Chairperson, Sport Consultants Chairperson, Season Limitations Representative, Officials Committee Representative, CIAC Board of Control Representative, Retired Athletic Directors Chairperson, and Newsletter Consultant.
Section 2. Consultants will be selected by a committee appointed by the President and chaired by the immediate past President. A consultant position may not be held by an individual presently serving on the Board of Control as an officer, league representative, or at-large district representative.
Section 3. All Past Presidents may serve as non-voting consultants to the Board of Control.
ARTICLE IX
Amendments and Miscellaneous
Section 1. Amendment by Member: These Bylaws may be altered, amended or repealed by a two-thirds majority vote of members present at the annual meeting, following review and recommendation by the Board of Control.
Section 2. Fiscal Year: The fiscal year of the Corporation shall end on June 30 in each year.
|
